Creating Flowcharts on Your Mac – A Comprehensive Guide

Flowcharts are invaluable tools for visualizing processes, workflows, and decision-making structures. Whether you’re a project manager, software developer, or business analyst, creating flowcharts on your Mac can streamline communication, improve understanding, and enhance productivity. In this comprehensive guide, we will explore the step-by-step process of creating flowcharts on your Mac using a range of software options. Additionally, we will highlight Creately as a third-party tool known for its intuitive interface, extensive features, and compatibility with Mac devices.

Understanding Flowcharts

Before we delve into the creation process, it’s essential to have a solid understanding of flowcharts and their components. A flowchart is a graphical representation of a process or workflow. It uses standardized symbols and arrows to illustrate the sequence of steps, decisions, and actions involved in completing a task.

There are several key elements in flowcharting:

1. Start and End Points: Every flowchart begins with a start point, represented by an oval or rounded rectangle, and ends with an endpoint, usually depicted as a rounded rectangle with a solid outline.

2. Process/Action: Rectangles are used to represent processes or actions. Each rectangle typically contains a description of the specific task or action that occurs during the process.

3. Decision: Diamond-shaped symbols indicate decision points within the flowchart. They are used when there are multiple paths or conditions that lead to different actions or outcomes.

4. Connector Arrows: Arrows connect the various symbols and represent the flow of the process or workflow. They indicate the direction in which the flow moves from one step to another.

5. Input/Output: Parallelograms are used to represent input or output in a flowchart. These symbols represent data or information that is either received or produced during the process.

Understanding these symbols and their meanings is crucial for creating accurate and effective flowcharts that effectively communicate the desired information.

Built-in Flowchart Tools on Mac

Mac computers come pre-loaded with software applications that can be utilized for creating basic flowcharts. Two primary tools available on Mac are Pages and Keynote.

1. Pages: Apple’s Pages is a versatile word processing and page layout application. While it is primarily used for creating documents, it also offers basic diagramming features that can be used to create simple flowcharts. Users can access various pre-designed shapes, lines, and connectors to construct a basic flowchart directly within Pages. However, Pages may have limitations when it comes to advanced features and flexibility required for complex flowcharting.

2. Keynote: Keynote is Apple’s presentation software, designed for creating visually appealing slideshows. Although Keynote is not specifically a flowcharting tool, it can be utilized to create flowcharts by utilizing its shape, line, and text tools. Users can design and animate flowcharts, making them engaging for presentations or reports. A keynote is a suitable option for users who prefer a more visual and interactive approach to flowchart creation.

Best Flowchart software for Mac

While these built-in tools on Mac provide a starting point for flowchart creation, they may not offer the extensive features and flexibility needed for complex or professional flowcharts. To overcome these limitations and access more robust functionality, online diagramming tools like Creately can be a valuable solution.

Creately is a popular flowchart software for Mac devices. Let’s explore why Creately stands out as an excellent choice for Mac users.

1. User-Friendly Interface: Creately boasts an intuitive and user-friendly interface, making it easy for users to create flowcharts without prior design or technical expertise. The drag-and-drop functionality allows users to effortlessly add and arrange shapes, lines, and connectors on the canvas.

2. Extensive Symbol Libraries: Creately offers a vast collection of pre-designed shapes, symbols, and templates specifically tailored for flowchart creation. These libraries ensure that users have access to a wide range of symbols, enabling them to accurately represent various processes, actions, and decisions.

3. Collaboration Features: Collaborating with team members or stakeholders is made effortless with Creately’s collaboration features. Multiple users can work on the same flowchart simultaneously, add comments, make real-time edits, and even chat within the application. This promotes seamless teamwork and enables effective communication throughout the flowchart creation process.

4. Advanced Functionality: Creately provides advanced features that enhance the flowchart creation process. Users can add images to the flowchart, customize styles and colors, define decision paths, create swimlanes to group related activities, and generate automatic connectors to maintain consistency and save time. These features empower users to create professional and visually appealing flowcharts that effectively convey complex processes and workflows.

5. Compatibility with Mac Devices: Creately is fully compatible with Mac devices, ensuring a seamless and optimized experience for Mac users. It can be accessed through a web browser or by downloading the Creately desktop application, which offers offline functionality and synchronization with the cloud. This compatibility ensures that Mac users can create flowcharts conveniently, whether they are online or offline.

Creately’s robust features, intuitive interface, extensive symbol libraries, collaboration capabilities, and compatibility with Mac devices make it a top choice for Mac users seeking a comprehensive flowcharting solution.

Step-by-Step Guide to Creating Flowcharts on Mac

Creating flowcharts on your Mac using Creately involves the following step-by-step process:

1. Sign up and log in: Visit the Creately website and sign up for an account. Provide the necessary information, such as your name, email address, and desired password. Once registered, log in to your Creately account to access the interface and features.

2. Select a flowchart template: Creately offers a wide range of professionally designed flowchart templates to choose from. These templates provide a starting point and can be customized to suit your specific needs. Alternatively, you can start with a blank canvas and create your flowchart from scratch.

3. Add shapes and connectors: Creately provides an extensive library of shapes and symbols specifically designed for flowchart creation. You can easily add shapes to the canvas by dragging and dropping them from the library. Arrange the shapes in the desired order to represent the flow of the process or workflow. Connect the shapes using connectors to indicate the sequential flow of steps.

4. Customize and format: Enhance the visual appeal and clarity of your flowchart by customizing its appearance. Creately allows you to modify the colors, styles, and fonts of the shapes, lines, and connectors. This customization enables you to align the flowchart with your organization’s branding or personal preferences.

5. Add text and labels: Insert text and labels to provide additional information or describe the actions and decisions represented by each shape. Use the text tool to add labels and descriptions within the flowchart. Clear and concise labels improve the understanding of the flowchart and ensure accurate communication of the process or workflow.

6. Incorporate decision points: Decision points are an essential aspect of flowcharts. Utilize decision symbols to indicate points in the flowchart where choices or decisions need to be made. Connect these decision symbols with appropriate connectors to illustrate the different paths or outcomes based on the decision.

7. Review and refine: Once your flowchart is complete, take the time to review it for accuracy, clarity, and coherence. Ensure that the flowchart accurately represents the process or workflow you intend to convey. Refine the flowchart by making necessary adjustments, such as rearranging shapes, improving labeling, or adding additional details for clarity.

By following this step-by-step guide, Mac users can efficiently create flowcharts using the intuitive interface and extensive features provided by Creately.

Exporting and Sharing Flowcharts

Once your flowchart is complete, you can export it from Creately in various formats such as PDF, PNG, or SVG. This allows you to share the flowchart with colleagues, and stakeholders, or include it in reports or presentations. Additionally, Creately provides options to directly share your flowchart with others by generating a shareable link or embedding it in web pages or documents. This enables easy collaboration and sharing of flowcharts, ensuring effective communication and seamless integration within your workflow.


Creating flowcharts on your Mac can be accomplished using built-in tools like Pages and Keynote. However, for more advanced functionality, flexibility, and professional-looking flowcharts, third-party tools like Creately offer a superior solution. With its user-friendly interface, extensive symbol libraries, collaboration features, and compatibility with Mac devices, Creately empowers Mac users to create visually appealing and effective flowcharts. By following the step-by-step guide provided in this article, Mac users can confidently create flowcharts that enhance communication, streamline processes, and improve productivity.

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